One of the things that needs to be done before planning is to create a checklist to make sure you will not forget any details for your big day. As an event coordinator this is our Holy Grail in every event we handle, we have to assure our clients that we are working on every details of their big day. I created this Blog to help Brides handle their event with our Trusted Checklist we want to share to you how you can personalize and create your checklist.
We have to Create a timeline first, this will help you reach your goal on a monthly basis and step by step it will help you get to your Big day. Below our some of our Guidelines in creating a Timeline and starting a checklist.
- Count How many Months left before the Big day – Standard Wedding planning is 12-6 Months preparation. The Minimum month to plan a wedding is 4 months, But we always suggest 12-6 Months. This will give you enough time to decide on every details of your wedding.
- Make a Monthly Goal – 12-6 Months preparation is enough for you to plan every details of your big day. You can right all the things you need to do on a monthly basis to keep you on track.
- Prioritize Things – Learn what to prioritize every month, what are the things that needs to be prepared for a longer and shorter period of time. You can List down everything first and put it on your monthly goal. This is where you have to learn how to create your checklist.
Creating a checklist is quite easy, Its like creating your Big day with your imagination. What i do first is list down the Major Category for my Checklist then I Imagine what i want my Big day to look like and started listing things to do, based on those Categories.
I categorize my List according to every aspect of an event. See sample list below for a standard Event needs:
- Events Location/Place
- Event Stylist
- Lights and Sound
- Master of Ceremony
- Photo and Video Coverage
- Cake and Pastry
- Hair and Make Up
- Clothing Line
- Event Miscellaneous
From your Major Category try to think of what is needed to be done. For example:
- Event Location
- Research 5 Venue within the Budget
- Ask for Quotations for the Locations
- Schedule for Ocular Visitation
- Ocular Visit
- Verify Packages
- Compare 5 venues and Packages
- Book the chosen venue with DP
- Review Contract Details
And after creating the checklist per category, I sort it on a monthly Goal that will complete my Timeline for the preparations. The monthly goal will help you prioritize your planning and it will be stress free since you will not be loaded with all the tasks, Its quite overwhelming if your going to plan everything in a month because planing an event is not that easy. See sample Timeline Photo Below:
Once you have that monthly goal you can put it on your calendar or a sticky note to remind you of all the things you need to do. I suggest you dedicate a notebook or a planner to keep you on track with your plans.
Its really fun to plan events, but sometimes it will be stressful because there’s a lot of things that needs to be done and decisions that you need to make. It will be hard for you to plan without having your checklist or a task guide. I do hope this basic guideline can help you organize everything and eventually bring you to your big day in according to what you wanted.
I believe there is no such thing as a perfect Event, But i also believe that an organized event can make it successful and memorable. That is why I always tell my clients I don’t aim for a perfect event, Our goal is to make every event memorable and put a smile on the celebrants and the guests.
Thank you for reading until the end
I hope this was helpful
Featured Photo Credit: MarkLogic Developer Community